There are four Exception Types that a customer can select from, based on the need:
- Trip Length
- Cost center
- Expense Type
Persons Exception - select individuals to be exempt from certain Unauthorized Expenses
- Once you have selected the above values from all three categories, click on the “Exceptions” text located to the far right of the page
- The “Persons- Unauthorized Expenses” box will pop up where you can select the appropriate values
- The “Expense Line Type” is where you can select cash or credit or both
- The Lists made available here can be customized for the customer. At this time, both “Business Class List” & “Medical Approved List” display similar drop-downs that list all the employees for a customer. The lists in this exception can be modified/customized per customer needs
- Click on “Save” when finished
Trip Length Exception - allows exceptions for certain unauthorized expense types incurred during a business trip, depending on the duration of the trip. You can select the expense type, and then the number of days as well as the direction of the days i.e than the number of days selected or < than the number of days selected. Select “Cash” and/or “Credit” on the Expense Line Type, and then select the Expense Types then click on “Save” when finished.
Additional Notes: Trip Length looks at the extracted dates from the receipt/invoice - tries to get the start date and the end date or essentially duration between two dates that are available.
Cost Center Exception - exceptions for certain Expense Types per Cost Center within a company Select the “Cost Center” exception type, and click on the exceptions link Select the Expense Type (Credit and/or Cash) desired and choose a Cost Center Code from the dropdown click “save” when finished.
Expense Type Exception - exceptions to be made to certain Expense Types allows you to make an exception to just a credit or cash line or both. The three model names that you can select from are “Price Check”, “Receipt Verification” or “Unauthorized Expenses”
Once your model is selected, you will have the appropriate Results Category displayed. In case of the Unauthorized Expenses, you can select the corresponding Unauthorized Expense. Click on the “Exceptions” link to open the input box
Price Check - select the Expense Types you would like to create an exception for. You can make your selections for the cash and/or credit lines. Click “Save” when done.
Receipt Verification - select the Expense Types you would like to create exceptions for. You can make your selections for the cash and/or credit lines. Click “Save” when done.
Unauthorized Expenses - this model allows Exceptions to certain Unauthorized Expenses for Cash and/or Credit line
This exception differs from the ‘Unauthorized Expense’ Audit Model because it allows each Expense type to be enabled for only one payment type i.e. Cash or Credit
Therefore, a customer can configure their employees to be given an exception if a certain Unauthorized Expense was made over Cash or Card
Exceptions are set at the policy level for rules such as Receipt Verification provide unexpected results. Adjustments have been made –exceptions configured at the policy level will flag all reports that belong to that specific policy.
Hardcoded Exceptions are exceptions that is configured within the code of the model. For example Duplicates model has a hardcoded exception for mileage. This means the Duplicate across/within does not check against expense types with the mileage.